Facility Use/Fee Based Program Application

Please complete the below application. If the rental is available and approved we will email you the deposit and rental invoice. For any questions please email admin@thomastoycc.org.

For groups not affiliated with us, TTCC, agents and affiliates must be named as an additionally insured with a waiver of subrogation in favor of TTCC. The insurance policy must have a minimum of $2,000,000 in Aggregate coverage.  TTCC insurance carrier may need to approve this certificate two weeks in advance. If alcohol is served, a Liquor Liability policy and Liquor License must be presented at time of rental.

Facility area needed:

TTCC Fee Schedule:

Event Packages (Multi-room use): Example: Large room, entry, café area, patio.

*Up to 4 hours: $225 plus $100 staff time

*4 to 8 hours: $400 plus $175 staff time

*Over 8 hours (Max 12 hrs./day): $600 plus $300 staff time

*Additional day: $550 plus staff time

*Additional hours: $75 plus $25 staff time

NOTE: All times include set-up and clean-up

Event Deposit:

*$500 refundable deposit per event (Does not include standard room rental).

*If janitorial is required, this will be deducted from deposit at a minimum of $25 per hour.  Repairs/damages will be deducted at actual cost.

*Owner has up to 30 days to return deposit.

Included with rental:

*Facility spaces, utilities & stocked bathrooms.

*Limited number of tables and chairs available.

*Pool tables will not be removed from the Rec Room, they can be moved to the side or back of the room and covered with protection boards to be used as tables.

I have received/read a copy of the rules and regulations (listed below) affecting the use of TTCC facilities.  I also understand that TTCC is not responsible for any injury, accident, or loss sustained while the facility is in use.

Note: Rental depends on TTCC approval

Rental rules and Appropriate Use:

-Facility must be used for lawful purposes and organizers must follow all applicable laws.

-Facility must be restored to its original condition or a deduction in deposit returned may be required.

-User & owner must conduct a safety inspection prior and after each use.

-If liquor is served, user must provide liquor liability insurance naming owner as additionally insured and obtain a liquor license from Alcohol Beverage Control.

***In addition, you are required to have hired security guards (approved by TTCC) on sight when serving alcohol. If rental is less than 100 people, a minimum of 2 security guards are required, and an additional guard for every 50 people over 100. This applies to all events that serve alcohol.

-Owner or user may cancel in writing within 14 days of event. If the owner cancels all fees will be refunded. The owner is not responsible for lost profits or damages if the event is cancelled.

-User may not assign this agreement without owners written consent

-In the case of a dispute, the user may request a meeting with the executive committee.

-User agrees to abide by all rules and appropriate use procedures. This document represents the full agreement and supersedes any prior discussions.